The Admin/Receptionist role opportunity for our client based in London (Mayfair Area).
Job Overview:
Perform reception, administration, organisational and secretarial duties efficiently and effectively on behalf of the building in which you are located.
Main Duties
- Help facilitate the thorough flow of personnel by managing access via the building entrance.
- Maintain a tidy and efficient reception area, providing prompt a courteous reception for visitors, telephone callers, and other staff.
- Maintenance of fob access system and fire list.
- Handling phone calls and distributing/taking messages as appropriate.
- Sorting incoming mail and distributing accordingly.
- Sorting, packaging, and franking outgoing mail including special/recorded delivery and couriers.
- Ensure the franking machine is working and in credit.
- Cash handling (car parking and Christmas collection).
- Distribution of weekly notices (H&S, announcements, etc.), including maintenance of notice boards.
- Ensure all marketing literature in reception is kept current.
- Organising and monitoring the allocation of car parking spaces for staff and visitors
- Maintaining stock levels of stationery and ordering supplies as appropriate.
- Ordering of timesheets and WRS pads.
- Ordering branded stationery (business cards etc.) and branded goods (pens etc.).
- Ordering uniforms and PPE.
- Maintaining stock levels of tea, coffee, sugar etc. as appropriate.
- Manage vending machine contractors.
- Coordinate and correspond with office cleaners.
- Equipment calibration and record keeping.
- Assisting QHSE, HR and the legal team where required.
- Training recording
- Audit input.
- Waste recording.
- Assist with operational reports
What we are looking for
1. Friendly and approachable.
2. Professional at all times.
3. Smart appearance.
4. Able to prioritise own workload.
5. Able to work to deadlines.
6. IT literate.
7. Excellent telephone manners.
8. Prompt and reliable.
Salary:
£28,142 per annum
Working Days:
5 days per week (any 5 days out of 7, Full time hours)
If you are interested in this role please send your CV to info@reallysimplerecruitment.com
Although we aim to respond to every application, we receive, if you have not heard back from us within 7 days from the date you applied, you should assume that you haven’t been successful.
By responding to this advert, you confirm you accept our Data Protection Policy, a copy of which can be found on our website.
